PRIVACY POLICY
PRIVACY POLICY
PRIVACY POLICY
Effective Date: December 20, 2025
Effective Date: December 20, 2025
Last Updated: December 20, 2025
Last Updated: December 20, 2025
Entity: Athena Rig Systems LLC ("Athena," "we," "us," or "our")
Entity: Athena Rig Systems LLC ("Athena," "we," "us," or "our")
1. INTRODUCTION
1. INTRODUCTION
Athena Rig Systems LLC respects your privacy and is committed to protecting it through our compliance with this policy. This policy describes the types of information we may collect from you or that you may provide when you visit our website or engage our services, and our practices for collecting, using, maintaining, protecting, and disclosing that information.
IMPORTANT DISTINCTION:
This policy covers two distinct categories of data:
Visitor Data: Information collected from website visitors and prospective clients (e.g., email addresses, cookie data).
Protected Health Information (PHI): Patient data processed on behalf of our healthcare clients. PHI is governed exclusively by the HIPAA Business Associate Agreement (BAA) executed with each client, not by this general web policy.
Athena Rig Systems LLC respects your privacy and is committed to protecting it through our compliance with this policy. This policy describes the types of information we may collect from you or that you may provide when you visit our website or engage our services, and our practices for collecting, using, maintaining, protecting, and disclosing that information.
IMPORTANT DISTINCTION:
This policy covers two distinct categories of data:
Visitor Data: Information collected from website visitors and prospective clients (e.g., email addresses, cookie data).
Protected Health Information (PHI): Patient data processed on behalf of our healthcare clients. PHI is governed exclusively by the HIPAA Business Associate Agreement (BAA) executed with each client, not by this general web policy.
2. INFORMATION WE COLLECT (VISITOR DATA)
2. INFORMATION WE COLLECT (VISITOR DATA)
We collect specific information to operate our business and schedule consultations:
Personal Information: Name, practice name, email address, and phone number when you voluntarily fill out a "Get My Audit" or "Contact" form.
Technical Data: IP address, browser type, and operating system (collected automatically via standard web analytics to improve site performance).
We collect specific information to operate our business and schedule consultations:
Personal Information: Name, practice name, email address, and phone number when you voluntarily fill out a "Get My Audit" or "Contact" form.
Technical Data: IP address, browser type, and operating system (collected automatically via standard web analytics to improve site performance).
3. HOW WE USE VISITOR DATA
3. HOW WE USE VISITOR DATA
We use Visitor Data solely to:
Schedule and conduct workflow audits.
Send administrative emails (proposals, invoices, appointment reminders).
Send educational content (e.g., "Safe AI Tips") if you have opted in. You may unsubscribe at any time.
We do NOT sell, rent, or trade your personal information to third parties.
We use Visitor Data solely to:
Schedule and conduct workflow audits.
Send administrative emails (proposals, invoices, appointment reminders).
Send educational content (e.g., "Safe AI Tips") if you have opted in. You may unsubscribe at any time.
We do NOT sell, rent, or trade your personal information to third parties.
4. TREATMENT OF PROTECTED HEALTH INFORMATION (PHI)
4. TREATMENT OF PROTECTED HEALTH INFORMATION (PHI)
Athena Rig Systems acts as a Business Associate under the Health Insurance Portability and Accountability Act (HIPAA).
No PHI on Website: We do not collect, store, or process PHI through our public-facing website. Please do not enter patient data into our website contact forms.
Service Provision: Any PHI accessed during our consulting engagements is handled strictly according to the Business Associate Agreement (BAA) signed with your practice.
AI Processing: We utilize enterprise-grade Artificial Intelligence environments (e.g., Azure OpenAI, ChatGPT Enterprise) configured for Zero-Data Retention (ZDR) where applicable. We do not use Client PHI to train public AI models.
Athena Rig Systems acts as a Business Associate under the Health Insurance Portability and Accountability Act (HIPAA).
No PHI on Website: We do not collect, store, or process PHI through our public-facing website. Please do not enter patient data into our website contact forms.
Service Provision: Any PHI accessed during our consulting engagements is handled strictly according to the Business Associate Agreement (BAA) signed with your practice.
AI Processing: We utilize enterprise-grade Artificial Intelligence environments (e.g., Azure OpenAI, ChatGPT Enterprise) configured for Zero-Data Retention (ZDR) where applicable. We do not use Client PHI to train public AI models.
5. DATA SECURITY MEASURES
5. DATA SECURITY MEASURES
We implement industry-standard security measures designed to protect your information from accidental loss and from unauthorized access, use, alteration, and disclosure.
Encryption: All data transmitted to us via forms is encrypted using TLS 1.2+ (HTTPS).
Access Control: Access to personal information is restricted to Athena personnel with a specific business need.Device Security: All company devices utilize full-disk encryption (AES-256).
We implement industry-standard security measures designed to protect your information from accidental loss and from unauthorized access, use, alteration, and disclosure.
Encryption: All data transmitted to us via forms is encrypted using TLS 1.2+ (HTTPS).
Access Control: Access to personal information is restricted to Athena personnel with a specific business need.Device Security: All company devices utilize full-disk encryption (AES-256).
6. THIRD-PARTY TOOLS
6. THIRD-PARTY TOOLS
We may use third-party service providers to facilitate our operations. These providers have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Scheduling: Zoho Booking, Google Calendar
Invoicing: Wave
Analytics: Google Analytics, Framer Analytics
We may use third-party service providers to facilitate our operations. These providers have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Scheduling: Zoho Booking, Google Calendar
Invoicing: Wave
Analytics: Google Analytics, Framer Analytics
7. YOUR RIGHTS
7. YOUR RIGHTS
Access & Correction: You may contact us to request access to, correct, or delete any personal information that you have provided to us.
Opt-Out: You can unsubscribe from our marketing communications by clicking the "Unsubscribe" link in the email footer.
Access & Correction: You may contact us to request access to, correct, or delete any personal information that you have provided to us.
Opt-Out: You can unsubscribe from our marketing communications by clicking the "Unsubscribe" link in the email footer.
8. CONTACT INFORMATION
8. CONTACT INFORMATION
To ask questions or comment about this privacy policy and our privacy practices, contact us at:
Athena Rig Systems LLC
Attn: Privacy Officer
Email: [email protected]
Address: 5900 Balcones Drive, Ste 100, Austin, TX 78731
To ask questions or comment about this privacy policy and our privacy practices, contact us at:
Athena Rig Systems LLC
Attn: Privacy Officer
Email: [email protected]
Address: 5900 Balcones Drive, Ste 100, Austin, TX 78731